FIMA CORPORATION SUSTAINABILITY REPORT 2019

27 / 72

corruption. A significant number of
written agreements entered into by
our businesses with their respective
vendors and customers include
specific anti-bribery and corruption
clauses.
In addition, the Board, through the
Audit and Risk Committee, reviews
and monitors all related party
transactions and conflicts of interest
situation, if any, on a quarterly basis.
A Director or member of senior
management who has an interest
in a transaction must abstain from
deliberating and voting on the
relevant resolutions, in respect of
such transaction.
Responsible Procurement
As we continue to find more
effective ways to do business
and respond to external
changes and disruptions, we
recognise the influential role we
can and need to play in delivering
sustainable solutions for our
customers, suppliers and the
broader community. We interact
with our suppliers in a variety of
ways including tender and bid
processes, surveys, site inspections
and events. These interactions cover
a broad range of topics such as cost
efficiencies and ways of working
as well as environmental and social
compliance.
Cybersecurity
The Group acknowledges the
importance of cybersecurity as
a critical feature in preserving
our data integrity and maintaining
trust amongst our stakeholders.
Being able to provide continuity
of our cybersecurity agenda, will
ensure protection towards the
Group’s IT network, information and
communications assets. Threats of
malicious software, phishing and
email attacks are all matters we take
seriously. For this reason, our IT
policies and processes are reviewed
periodically to ensure that adequate
safeguards are in place to prevent
misuse and unauthorized access to
our systems. We strive to always
ensure that our cybersecurity is
up to the latest industry standards
through inter alia, regular updating
of operating system and security
applications. Backup of important
data and files also form a vital part
of the Group’s operations. This year,
all laptops used by staff in the head
office had received an upgrade to
their anti-virus.
Quality & Standards
To maintain safety and
quality, the Group stays
current with new regulations,
industry best practices and
marketplace conditions and the
Group’s businesses consistently
strive to improve and refine their
requirements and standards
throughout the entire supply chain.
Each business has also developed
and documented policies and
procedures that the business should
exercise over specified processes.
The Plantation Division’s
Indonesian subsidiary, PT
Nunukan Jaya Lestari (“PTNJL”)
is accredited with ISO 14001:2015
Environment Management System
for the processes employed in the
production of its CPO, CPKO and
palm kernel.
As at 31 March 2019, all 4 of our
operating Malaysian estates have
been recommended for certification
to the Malaysian Sustainable Palm
Oil standards (“MSPO”) and are
now pending certificate issuance.
Selected employees have been
sent for training to ensure that we
have the necessary competencies
to maintain and support our
MSPO certification. However,
the Indonesian Sustainable Palm
Oil (“ISPO”) audit on PTNJL
remains status quo from last year
as authorities await a definitive
outcome of the ongoing legal suit
pertaining to PTNJL’s HGU before
the ISPO certification process can
be resumed.
ECONOMIC
25