FIMA CORPORATION BERHAD ANNUAL REPORT 2020

11 / 204

Fima CORPORATION Berhad (197401004110) (21185-P) • Annual Report 2020 09
B. Appointment of Proxy(ies)
1. Only members registered in the General Meeting
Record of Depositors as at 22 September 2020
shall be entitled to participate in the 45th Virtual
AGM or appoint proxy(ies) to participate and/or
vote on their behalf.
2. A member of the Company who is entitled to
participate and vote at the 45 th Virtual AGM,
may appoint up to 2 proxies by specifying the
proportion of his shareholding to be represented
by each proxy. A proxy may not be a member of
the Company.
3. Where a member of the Company is an exempt
authorised nominee which holds ordinary shares
in the Company for the multiple beneficial
owners in one (1) securities account (“omnibus
account”), there is no limit to the number of
proxies which the exempt authorised nominee
may appoint in respect of each omnibus account
it holds.
4. The instrument appointing a proxy must be
deposited at the Company’s Share Registrar’s
office in the following manner:
(a) by electronic means through the
Boardroom Smart Investor Online Portal
at by lodging
in and selecting “E-PROXY LODGEMENT”
not less than 48 hours before the time
of holding the meeting or adjournment
thereof; or
(b) by hand or post to Boardroom Share
Registrars Sdn Bhd (“Boardroom Share
Registrars”), 11th Floor, Menara Symphony,
No. 5, Jalan Prof. Khoo Kay Kim, Seksyen
13, 46200 Petaling Jaya, Selangor Darul
Ehsan not less than 48 hours before
the time of holding the meeting or
adjournment thereof. Boardroom Share
Registrars will provide a box at the ground
floor of its office building to facilitate drop-
off of proxy forms.
5. If the appointer is a corporation, the proxy form or
certificate of appointment of corporate representative
must be deposited by hand or post to Boardroom
Share Registrars’ office not less than 48 hours before
the time of holding the meeting or adjournment
thereof. Alternatively, the proxy form or certificate of
appointment of corporate representative may also
be send to Boardroom Share Registrars via email at
6. If you have submitted your proxy form prior to the 45th
Virtual AGM and subsequently, decide to participate
in the 45th Virtual AGM yourself, please write in to
to revoke the
appointment of your proxy(ies) 48 hours before the 45th
Virtual AGM. Your proxy(ies) on revocation would not be
allowed to participate in the 45th Virtual AGM. In such
event, you should advise your proxy(ies) accordingly.
7. The voting at the 45 th Virtual AGM will be conducted
on a poll. The Company will appoint independent
scrutineers to verify the poll results.
Statement Accompanying Notice of Annual General Meeting
1. The Directors who are retiring pursuant to Article 108 of the
Company’s Constitution and seeking re-election are:
a. Rezal Zain bin Abdul Rashid
b. Dr. Roshayati binti Basir
2. The Directors who are continuing to act as Independent Non-
Executive Director are:
a. Rezal Zain bin Abdul Rashid
b. Dato’ Adnan bin Shamsuddin
The profiles of the above Directors are set out in Profile of Directors
section of this Annual Report.