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Fima CORPORATION Berhad

(197401004110) (21185-P) •

Annual Report 2020

09

B.

Appointment of Proxy(ies)

1.

Only members registered in the General Meeting

Record of Depositors as at 22 September 2020

shall be entitled to participate in the 45

th

Virtual

AGM or appoint proxy(ies) to participate and/or

vote on their behalf.

2.

A member of the Company who is entitled to

participate and vote at the 45

th

Virtual AGM,

may appoint up to 2 proxies by specifying the

proportion of his shareholding to be represented

by each proxy. A proxy may not be a member of

the Company.

3.

Where a member of the Company is an exempt

authorised nominee which holds ordinary shares

in the Company for the multiple beneficial

owners in one (1) securities account (“omnibus

account”), there is no limit to the number of

proxies which the exempt authorised nominee

may appoint in respect of each omnibus account

it holds.

4.

The instrument appointing a proxy must be

deposited at the Company’s Share Registrar’s

office in the following manner:

(a) by

electronic

means

through

the

Boardroom Smart Investor Online Portal

at

www.boardroomlimited.my

by lodging

in and selecting “E-PROXY LODGEMENT”

not less than 48 hours before the time

of holding the meeting or adjournment

thereof; or

(b) by hand or post to Boardroom Share

Registrars Sdn Bhd (“Boardroom Share

Registrars”), 11

th

Floor, Menara Symphony,

No. 5, Jalan Prof. Khoo Kay Kim, Seksyen

13, 46200 Petaling Jaya, Selangor Darul

Ehsan not less than 48 hours before

the time of holding the meeting or

adjournment thereof. Boardroom Share

Registrars will provide a box at the ground

floor of its office building to facilitate drop-

off of proxy forms.

5.

If the appointer is a corporation, the proxy form or

certificate of appointment of corporate representative

must be deposited by hand or post to Boardroom

Share Registrars’ office not less than 48 hours before

the time of holding the meeting or adjournment

thereof. Alternatively, the proxy form or certificate of

appointment of corporate representative may also

be send to Boardroom Share Registrars via email at

BSR.Helpdesk@boardroomlimited.com.

6.

If you have submitted your proxy form prior to the 45

th

Virtual AGM and subsequently, decide to participate

in the 45

th

Virtual AGM yourself, please write in to

BSR.Helpdesk@boardroomlimited.com

to revoke the

appointment of your proxy(ies) 48 hours before the 45

th

Virtual AGM. Your proxy(ies) on revocation would not be

allowed to participate in the 45

th

Virtual AGM. In such

event, you should advise your proxy(ies) accordingly.

7.

The voting at the 45

th

Virtual AGM will be conducted

on a poll. The Company will appoint independent

scrutineers to verify the poll results.

Statement Accompanying Notice of Annual General Meeting

1.

The Directors who are retiring pursuant to Article 108 of the

Company’s Constitution and seeking re-election are:

a.

Rezal Zain bin Abdul Rashid

b.

Dr. Roshayati binti Basir

2.

The Directors who are continuing to act as Independent Non-

Executive Director are:

a.

Rezal Zain bin Abdul Rashid

b.

Dato’ Adnan bin Shamsuddin

The profiles of the above Directors are set out in Profile of Directors

section of this Annual Report.