FIMA CORPORATION BERHAD ANNUAL REPORT 2020

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Fima CORPORATION Berhad (197401004110) (21185-P) • Annual Report 2020 11
3.2 Boardroom Share Registrars will also provide a box at the ground floor of its office building to facilitate drop-off of proxy forms.
3.3 The proxy appointment may also be lodged electronically via Boardroom Smart Investor Online Portal at
, which is free and available to all individual shareholders, not less than 48 hours before the time
of holding the 45th Virtual AGM in accordance with the steps below:
Step 1 – Register Online with Boardroom Smart Investor Portal (for first time registration only)
Note: If you have already signed up with Boardroom Smart Investor Portal, you are not required to register again. You may
proceed to Step 2 on eProxy Lodgement.
a. Access website .
b. Click <<Login>> and click <<Register>> to sign up as a user.
c. Complete registration and upload softcopy of MyKad/Identification Card (front and back in JPG/PNG format only) or
Passport (in JPG/PNG format only).
d. Please enter a valid email address and wait for Boardroom Share Registrars’ email verification.
e. Your registration will be verified and approved within one (1) business day and an email notification will be provided.
Step 2 – eProxy Lodgement
a. Login to using your user ID and password above.
b. Go to “eProxy Lodgement” and browse the Meeting List for “FIMACORP 45th Virtual AGM”. Click “Apply”.
c. Read the terms & conditions and confirm Declaration.
d. Enter the CDS account number and the total number of securities held.
e. Select your proxy – either the Chairman of the Meeting or individual named proxy(ies) and enter the required particulars
of your proxy(ies).
f. Indicate your voting instructions – For, Against or Abstain, otherwise your proxy will decide your vote.
g. Review and confirm your proxy appointment.
h. Click submit.
i. Download or print the eProxy form acknowledgement.
3.4 If you wish to participate in the 45th Virtual AGM yourself, please do not submit any proxy form for the 45th Virtual AGM. You will
not be allowed to participate in the 45th Virtual AGM together with a proxy appointed by you.
3.5 If you have submitted your proxy form prior to the 45th Virtual AGM and subsequently, decide to participate in the 45 th Virtual
AGM yourself, please write in to to revoke the appointment of your proxy(ies) 48 hours
before the 45th Virtual AGM. Your proxy(ies) on revocation would not be allowed to participate in the 45th Virtual AGM. In such
event, you should advise your proxy(ies) accordingly.
4. Corporate Shareholder
4.1 Corporate shareholders who require their corporate representative to participate and vote at the 45th Virtual AGMmust deposit
their proxy form or certificate of appointment of corporate representative to the Boardroom Share Registrars’ office not less
than 48 hours before the time of holding the 45th Virtual AGM. Alternatively, the proxy form or certificate of appointment of
corporate representativemay also be send to BoardroomShare Registrars via email at
5. Voting Procedures
5.1 The voting will be conducted by poll in accordance with Paragraph 8.29A of Bursa Listing Requirements.
5.2 The Company has appointed Boardroom Share Registrars as the Poll Administrator to conduct the poll by way of electronic
voting (“e-Voting”) and Boardroom Corporate Services Sdn Bhd as Scrutineers to verify the poll results.
5.3 During the 45th Virtual AGM, the Chairman will invite the Poll Administrator to brief on the e-Voting housekeeping rules. The
voting session will commence as soon as the Chairman calls for the poll to be opened and until such time when the Chairman
announces the closure of the poll.