FIMA CORPORATION BERHAD ANNUAL REPORT 2020

12 / 204

Fima CORPORATION Berhad (197401004110) (21185-P) • Annual Report 2020 10
Administrative Guide
f o r t h e 4 5 t h v i r t u a l a g m
Meeting Day and Date : Tuesday, 29 September 2020
Meeting Platform :
Registration : Virtual Meeting via Remote Participation and Electronic Voting (“RPEV”) Facilities
Commencement of Meeting : 9.30 a.m.
Broadcast Venue : Training Room, Kumpulan Fima Berhad, Suite 4.1, Level 4, Block C, Plaza Damansara, No. 45, Jalan Medan
Setia 1, Bukit Damansara, 50490 Kuala Lumpur
1. Virtual Meeting
1.1 In linewith the Government’s initiative to curb the spread of the COVID-19 and the restriction onmass gathering post Movement
Control Order, the Company has decided to convene the 45 th AGM of the Company through fully virtual and entirely via RPEV
facilities (collectively referred as “45th Virtual AGM”).
1.2 The main and only venue for the 45th Virtual AGM is the broadcast venue which is strictly for the purpose of complying with
Section 327(2) of the Companies Act, 2016 that requires the Chairman of the Meeting to be present at the main venue of the
meeting. No shareholders/proxies/corporate representatives should be physically present nor admitted at the broadcast
venue on the day of the 45 th Virtual AGM.
1.3 Shareholders can participate in our 45th Virtual AGM by registering online via the Boardroom Smart Investor Portal at
1.4 With the RPEV facilities, you may exercise your right as a shareholder of the Company to participate and pose questions to the
Board and vote at the 45 th Virtual AGM, safely from your home.
1.5 Kindly ensure the stability of the internet connectivity throughout the 45th Virtual AGM proceedings is maintained as the quality
of the live webcast and online remote voting are dependent on the bandwidth and stability of the internet connection of the
participants.
1.6 No recording or photography of the meeting proceedings is allowed.
2. Entitlement to Participate and Vote
2.1 Only members whose names appear in the Record of Depositors as at 22 September 2020 shall be entitled to participate in the
45 th Virtual AGM or appoint proxies to register and vote on their behalf by returning the proxy form which is enclosed in the
Company’s Annual Report 2020 and can also be downloaded from
3. Lodgement of Proxy Form
3.1 If you are unable to participate the 45th Virtual AGM and wish to appoint the Chairman of the Meeting as your proxy to vote on
your behalf, please deposit your proxy form at the Share Registrar’s office, Boardroom Share Registrars Sdn Bhd (“Boardroom
Share Registrars”) 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor
Darul Ehsan not less than 48 hours before the time of holding the meeting or adjournment thereof. Any alteration to the proxy
formmust be initialled.