FIMA CORPORATION BERHAD ANNUAL REPORT 2020

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Fima CORPORATION Berhad (197401004110) (21185-P) • Annual Report 2020 12
5.4 For the purpose of the 45th Virtual AGM, e-Voting will be carried out using personal smart mobile phones, tablets, personal
computers or laptops.
5.5 The Scrutineers will verify the poll result reports upon closing of the poll session by the Chairman. Thereafter, the Chairman
will announce and declare whether the resolutions put to vote were successfully carried or not.
6. Remote Participation and Electronic Voting (“RPEV”)
6.1 Please note that all members including (i) individual members; (ii) corporate shareholders; (iii) authorised nominees; and
(iv) exempt authorised nominee shall use the RPEV facilities to participate and vote remotely at the 45th Virtual AGM.
6.2 If you wish to participate in the 45th Virtual AGM, you will be able to view a live webcast of the 45th Virtual AGM, ask questions
and submit your votes in real time whilst the 45th Virtual AGM is in progress.
6.3 Kindly follow the steps below on how to request for login ID and password and usage of the RPEV facilities:
BEFORE 45TH VIRTUAL AGM
Procedures Actions
1. Register Online with Boardroom
Smart Investor Portal (for first time
registration only)
Note: If you have already signed
up with Boardroom Smart Investor
Portal, you are not required to
register again. You may proceed to
Step 2 – Submit Request for Remote
Participation User ID and Password.
a. Access website .
b. Click <<Login>> and click <<Register>> to sign up as a user.
c. Complete registration and upload softcopy of MyKad/Identification Card
(front and back in JPG/PNG format only) or Passport (in JPG/PNG format
only).
d. Please enter a valid email address and wait for Boardroom Share Registrars’
email verification.
e. Your registration will be verified and approved within one (1) business day
and an email notification will be provided.
2. Submit Request for Remote
Participation User ID and Password
Note: Registration for remote access
will be opened on 28 August 2020.
Please note that the closing time to
submit your request is not less than
48 hours before the time of holding
the 45th Virtual AGM or no later than
9.30 a.m. on 27 September 2020.
Individual Members
• Login to using your user ID and password.
• Select “Virtual Meeting” from main menu and select the correct Corporate
Event “FIMACORP 45th Virtual AGM”.
• Enter your CDS account.
• Read and agree to the terms & condition and thereafter submit your request.
Corporate Members
• Write in to by providing the name
of member, CDS account number accompanied with the certificate of
appointment of corporate representative or proxy form to submit the
request.
• Please provide a copy of Corporate Representative’s MyKad/Identification
Card (front and back) or Passport as well as his/her email address.
Authorised Nominee and Exempt Authorised Nominee
• Write in to providing the name of
member, CDS account number accompanied with the proxy form to submit
the request.
• Please provide a copy of proxy holder’s MyKad/Identification Card (front
and back) or Passport as well as his/her email address.